Executive Board Position. Three-year commitment: Vice President (Year 1), President (Year 2), Past President (Year 3)

Leadership & Governance:

• Lead the PTA Executive Team and PTA Board of Directors throughout the PTA calendar year, July 1 – June 30.

• Serve as a bank signer and ensure PTA financial integrity in collaboration with the Treasurer.

• Facilitate a kickoff meeting with the Board to align on priorities, roles & responsibilities, and planning for the school year.

• Ensure all Board Members are fulfilling their volunteer duties in a timely and effective manner.

• Drive the establishment and organization of the PTA Calendar to optimize family engagement, Board workload, and compliance with PTA Bylaws.

Advocacy & Representation:

• Advocate for students, staff, and families, with a focus on funding, DEI (Diversity, Equity & Inclusion), accessibility, and community engagement.

• Represent the Lafayette PTA in interactions with the Washington State PTA (WSPTA) and Seattle Council PTSA (SCPTSA) as needed.

  • Attend the annual WSPTA Convention to stay informed and advocate for our community.

• Engage with Presidents of other West Seattle Elementary schools to share best practices and support the broader community.

• Represent Lafayette PTA as a member of the Building Leadership Team (BLT) at monthly meetings.

Meetings & Communication:

• Lead all PTA Executive (monthly), Board (monthly), and General Meetings (6 per year):

  • Determine agenda topics and ensure materials are prepared in advance.

  • Facilitate productive discussions and decision-making.

• Act as the primary communication point between the PTA and school staff, ensuring a collaborative relationship.

• Meet weekly with school leadership (Principal & Assistant Principal), with PTA VP included if desired.

• Make a good faith effort to attend and represent the PTA at all major school events.

• Serve as the liaison between the PTA and school staff (e.g., Kathy/Admin) to coordinate school announcements that support PTA initiatives and identify opportunities for PTA-related communications to be included in teacher and staff newsletters.

Administrative & Technology Oversight:

• Serve as the owner of PTA digital accounts (Gmail, shared applications, and other platforms).

  • Manage account access, update passwords, and share credentials with necessary board members.

Transition & Knowledge Transfer:

• Host a transition meeting with the incoming President in June to transfer all information, procedures, login credentials, and best practices.

• Ensure all key documents and resources are well-organized and easily accessible for the next leadership team.

Executive Board Position. Three-year commitment: Vice President (Year 1), President (Year 2), Past President (Year 3)

Leadership & Support:

• Assist the President as needed/requested, including but not limited to events, projects, board management, and school initiatives.

• Attend and support all PTA Board Meetings, Executive Meetings, and General Meetings throughout the year.

• Assume the role of President in the event the President is unable to perform their duties.

• Officially transition into the PTA President role for the following school year (July 1 – June 30), ensuring continuity in leadership.

Financial & Membership Responsibilities:

• Serve as a bank signer and work closely with the Treasurer and President to uphold financial integrity.

• Membership Campaign:

  • Lead the PTA Membership campaign if a Membership Chair is not secured.

  • Work to grow PTA membership and engagement within the school community.

Training & Professional Development:

• Attend at least one PTA and the Law meeting via WSPTA to understand legal requirements and responsibilities.

  • This can be completed as part of the WSPTA Convention.

Transition & Onboarding Support:

• Host a transition meeting with the incoming Vice President in June to transfer all relevant information, procedures, login credentials, and best practices.

• Work with all incoming PTA Board Members and Committee Chairs in June to ensure a smooth transition for the new PTA year.

  • Provide guidance and support to incoming leaders to set them up for success.

Executive Board Position. Two-year commitment. The Co-Treasurer works in partnership with another Co-Treasurer. Currently, we recruit one Co-Treasurer every year so that there is one person with a year’s experience on the team at all times.

Financial Management & Bookkeeping:

• Manage and maintain all Lafayette PTA bank accounts, including:

  • General Fund

  • Garden Account

  • Savings Account

• Accurately record and categorize all income and expenses in the PTA balance sheet and profit & loss statement.

• Provide a mid-year financial summary to compare spending against the budget.

• Report on bank balances and recent account activity at each Board & General Meeting.

• Process PTA reimbursement requests (approximately every two weeks) via the PTA website WuFoo form.

• Ensure compliance with Lafayette PTA and WSPTA Bylaws, including all Treasurer obligations.

• Maintain PTA insurance coverage and ensure all required policies are active for each PTA year.

• Support fundraising efforts by providing insights into expenditures vs. income to help optimize financial goals.

• Lead the Budget Committee to draft the upcoming year’s budget:

  • Hold at least two budget meetings to develop and refine the budget.

  • Present the proposed budget to the Board for review before bringing it to a General Meeting for approval.

• Maintain all necessary business and charity licenses to keep the PTA in good standing.

• Once the new budget is approved, update budgeting software and reimbursement forms to reflect correct categories and line items.

Taxes & Compliance:

• Work closely with the President, Vice President, and Accountant to file all appropriate tax documents on time.

Email & Communication:

• Monitor and respond to treasury-specific emails in the pta.lafayette@gmail.com account in a timely manner.

• Use this email account for banking and financial communications as needed.

Transition & Knowledge Transfer:

• Host a transition meeting with the incoming Treasurer in June to review:

  • Financial procedures, software, and best practices.

  • Login credentials and access to bank and accounting platforms.

• Ensure that the Treasurer folder in the PTA Google Drive is fully updated, clearly organized, and accessible to the new Treasurer.

• Schedule a bank signing authority meeting with the new Treasurer and new President at the start of the PTA fiscal year to update financial access.

Meetings & Term Limits:

• Attend all PTA Board, Executive, and General Meetings, unless otherwise arranged with PTA Officers.

• No person may serve as Treasurer for more than two consecutive years.

Executive Board Position. Two year commitment. The Co-Secretary works in partnership with another Co-Secretary. Currently, we recruit one Co-Secretary every year so that there is one person with a year’s experience on the team at all times.

PTA Meetings:

• Bring a sign-up sheet for meeting attendance and ensure it is properly documented.

• Print and make available Meeting Agendas (drafted by President) for each PTA General and Board Meeting (President to provide meeting agendas at least 48 hours in advance).

• Summarize prior meeting minutes (high-level executive summary style) to allow participants to approve prior meeting minutes.

• Take notes & store them in the PTA Google Drive for all Board and General meetings, ensuring they are well-organized and accessible.

• Distribute approved meeting minutes to the PTA Board and General Membership as appropriate.

• Virtual Meetings: Maintain all meeting responsibilities in the event of a virtual meeting. Additionally:

  • Create virtual meetings (Zoom, Google Meet, etc.), send invites prior to meeting, and monitor chat during the meeting.

  • Ensure recordings (if applicable) are stored in the PTA Google Drive and labeled appropriately.

• Hybrid Meetings: Set up and monitor all virtual communication (video/audio) tools to ensure smooth participation for both in-person and virtual attendees.

• Meeting Logistics:

  • Book meeting space (and cancel as needed) for all board & general in-person meetings.

  • Register all in-school after-hours PTA meetings and events with the Building/Library Rental and Use system at least 2 weeks prior to the event/meeting date: Seattle Schools Rental System.

• Become familiar with and encourage parliamentary procedures (e.g., Robert’s Rules of Order) during meetings to ensure proper discussion and decision-making processes.

Email:

• Monitor and distribute all emails in the lafayette.pta.seattle@gmail.com account.

• Direct emails to appropriate owners and follow up as needed to ensure timely responses.

• Create email labels as needed & store relevant emails in appropriate folders.

• Maintain an email communication log for important messages that require follow-up or documentation.

• Ensure consistency in email signatures and formatting for official PTA correspondence.

Calendar:

• Update the Google Group with new board members at the start of each school year.

• Work with the President and VP to set the PTA Meetings Calendar in July/August of each year.

• Once set, post all General Meeting Dates/Times to the PTA Website Calendar via lafayette.pta.seattle@gmail.com Google Calendar.

• Once set, create Google Calendar invites and send to PTA Board, Lafayette Teacher Representatives, Lafayette Principal, Assistant Principal, and Front Office Staff.

• Update the calendar with any changes to meeting dates, times, or locations as necessary.

Record Keeping & Compliance:

• Maintain organized and easily accessible records of meeting minutes, agendas, and official PTA documentation in the PTA Google Drive.

• Ensure compliance with PTA record retention policies and archival best practices.

• Keep an updated list of PTA Board Members and committee leads, along with their contact information.

• Assist with any PTA compliance filings or required documentation related to meeting minutes and governance.

Transfer of Knowledge:

• Host a transition meeting with the incoming Secretary Board Member in JUNE of the current school year to transfer all information, procedures, login information, and best practices to the new volunteer.

• Check the Secretary Folder in the PTA Google Drive in JUNE to ensure everything is complete, comprehensive, and clearly organized so that the new PTA Secretary can easily find and access all past information.

• Provide a checklist or guide for the incoming Secretary to help them transition smoothly into the role.

• The President from the previous year is on the Board for historical purposes.

The Athletic Chair is responsible for working with Board Members, school staff, and Leopard Leaders to ensure Lafayette students have access to quality playground equipment and fun, community-building athletic experiences throughout the year.

Primarily responsible for the following:

• Manage and maintain recess and playground equipment inventory

• Coordinate and organize PTA-sponsored ticketed athletic events (e.g., Mariners games)

• Support school community by providing opportunities for physical activity and community engagement through sports

Specific duties include:

• Monitor and manage inventory of playground equipment (balls, jump ropes, chalk, etc.)

• Place orders as needed to replenish or replace worn playground items

• Coordinate with Leopard Leaders (student leaders) who are responsible for bringing playground equipment in and out during recess

• Maintain an organized inventory system so Leopard Leaders and staff can easily manage equipment

• Organize Ticketed Athletic Events (e.g., Mariners games, Sounders matches, etc.)

• Work with professional sports teams to obtain discounted ticket packages

• Manage event details including ticket ordering, marketing, distribution, and communication to families

• Collaborate with Communications Chair to promote athletic events via newsletter, social media, and flyers

• Ensure equity and accessibility are considered in event planning (e.g., pricing, communications, accommodations)

• Track event participation and document best practices to support future years

Transfer of Knowledge

• Host a meeting with the new Athletic Chair and Committee Members in June of the current school year to transfer all information, procedures, login credentials, and best practices to the new volunteer

• Check the Athletic Folder in the PTA Google Drive in June to ensure everything is complete, comprehensive, and clearly organized so the new PTA team can access all past information

• Single point of contact with SPS Self-Help district process/person

• Identify projects and work with PTA board/volunteers to facilitate the process for building and facility improvements

• Document process/best practices

• Work with President/VP to gain Principal’s approvals

• See projects through & inform when they are complete

• Prevent independent self-help projects that are not approved by PTA but are expected to be funded

The Communications Chairs are responsible for ensuring clear, engaging, and timely communication between the PTA and Lafayette families. This can be a multi-person role, with one Chair managing the weekly newsletter, one handling social media, and one handling website updates.

Team Responsibilities:

• Work with Board Members/Chairs to develop a content calendar and ensure timely and strategic messaging.

• Create photos and graphics in Canva to enhance engagement and readability.

• Oversee print communications as needed, ensuring branding and messaging are consistent across all channels.

PTA Newsletter:

• Create and distribute the weekly PTA newsletter email to ensure families stay informed about upcoming events, important announcements, and school/PTA updates.

• Ensure newsletter content is clear, concise, and engaging, prioritizing the most important information for families.

Social Media:

• Manage the PTA’s digital presence across Instagram and Facebook—drive engagement by sharing PTA events, school news, and important reminders.

• Develop strategies to link social media channels for improved efficiency and cross-posting.

 Website:

• Act as the PTA Website Manager, ensuring the site is up-to-date, user-friendly, and reflective of current events and initiatives.

Transfer of Knowledge:

• Host a transition meeting in June with incoming Communications Chairs to transfer all login credentials, best practices, and content strategies.

• Check the Communications Folder in the PTA Google Drive in June to ensure all materials are organized, complete, and easy to access for the next Board.

The Diversity, Equity & Inclusion Chair ensures that equity, inclusion, and representation are integrated into all aspects of the Lafayette PTA’s work, helping to foster a school community where every family feels seen, valued, and supported.

School Partnerships & Support:

• Collaborate regularly with the school counselor (Kenna Hart), MLL Interventionist (Traci Hogrefe), and Interventionist (Alden Alvarado) to align PTA activities with equitable services and opportunities for all Lafayette students.

• Support the school’s Restorative Practices/Restorative Justice initiatives by aligning PTA efforts to complement school programming.

• Attend Lafayette Race & Equity Team meetings and bring key insights, recommendations, and initiatives back to the PTA Board for awareness and action.

PTA DEI Strategy & Engagement:

• Develop and maintain annual DEI objectives and strategies that embed equity and inclusion into all PTA events, activities, and communications—ensuring DEI is not a stand-alone effort but is reflected in everything the PTA does.

• Create and share a Global Calendar of cultural holidays, observances, and heritage months to honor and reflect the diverse cultures represented in the school community.

• Act as a liaison between the PTA and underrepresented groups to better understand barriers to engagement and provide solutions that improve access and participation.

Accessibility & Inclusion Tools:

• Set up and monitor Microsoft Translator at all PTA General Meetings to ensure language accessibility for non-English-speaking families.

• Communicate availability of translation services to families ahead of meetings and events to increase awareness and usage.

• Coordinate childcare services for all General and Board PTA meetings to help make attendance more accessible for all families.

Transfer of Knowledge:

• Host a transition meeting in June with the incoming DEI Chair to transfer all best practices, resources, login credentials, and insights from the role.

• Check the DEI Folder in the PTA Google Drive in June to ensure all documents are organized, complete, and clearly accessible for the next Board.

The Enrichment Coordinators are responsible for managing Lafayette’s After-School Enrichment Program, offering diverse, high-quality extracurricular opportunities to students while ensuring smooth operations, strong communication, and a safe, positive experience for all participants. This is the PTA’s only paid position, with a healthy stipend. It’s a rewarding way to help shape engaging experiences for Lafayette kids while working closely with parents, teachers, and vendors.

This is a 2-person team: Chair/Program Manager + Coordinator.

Time Commitment: ~6 hours/week during sessions on-site + ~1–2 hours/week of planning/admin
Note: Some work is required over summer to ensure a smooth Fall start.
Each enrichment session typically runs 8 weeks.

Program Administration & Vendor Coordination:

• Manage the Homeroom website, the platform where parents register, make payments, and vendors manage documents/payments. All non-email family communications about Enrichment will be handled through Homeroom.

• Coordinate all vendor relationships:

  • Outreach to new and existing vendors

  • Scheduling, pricing, and contract details

  • Check vendor references, reviews, and warnings from other schools’ enrichment coordinators

• Ensure compliance with all vendor documentation including qualifications, background checks, insurance, and other required paperwork.

• Provide feedback to vendor managers about instructors and work collaboratively to adjust class materials or instruction for the best student experience and parent value.

• Research new vendors and evaluate opportunities to expand offerings. Field vendor inquiries throughout the year.

Parent, Student, and Volunteer Engagement:

• Recruit, schedule, and manage parent volunteer chaperones for all enrichment classes.

• Field parent inquiries about class offerings, registration, changes, or concerns.

• Maintain clear communication with families throughout sessions, including updates on schedules, performances, and reminders.

• Ensure safe and timely student arrival and dismissal, including working sensitively with students in complex aftercare or pickup situations.

School Coordination:

• Secure and schedule classroom or facility space for enrichment classes through coordination with teachers and administration.

• Ensure classrooms are left tidy and orderly after sessions.

• Inform teachers about their students’ enrichment class assignments, locations, and schedules; support teachers in helping students get to their classes on time.

Community & Cross-School Engagement:

• Maintain communication and share best practices with enrichment coordinators at other schools to enhance program offerings and vendor vetting.

Transfer of Knowledge:

• Host a transition meeting in June with the incoming Enrichment Coordinators to transfer all best practices, resources, login credentials, vendor contacts, and program details.

• Check the Enrichment Folder in the PTA Google Drive in June to ensure all documents are organized, complete, and clearly accessible for the next Board.

What Enrichment Coordinators DO:

• Design the program: Select seasonal classes/vendors to offer.

• Decide the schedule: Set registration windows, class days/times, and session calendar.

• Play “classroom bingo”: Assign vendors to available Lafayette classrooms and spaces.

• Facilitate classes: Organize volunteers, track attendance, and troubleshoot issues as needed.

• Serve as liaison between school administration, PTA Board, parents, and vendors.

• Run the Homeroom website:

  • Parent registration & payments

  • Vendor document submission & payments

  • All non-email outreach to families about Enrichment is handled through Homeroom.

What Enrichment Coordinators DON’T DO:

• Host or teach classes (vendors handle instruction).

• Pay vendors or manage financial transactions (Homeroom manages all payments).

• Set up or clean vendor classroom spaces (vendors and students are responsible).

• Work unmanageable schedules (the workload fluctuates but is predictable).

The Events Chair leads the planning and execution of all Lafayette PTA community-building events and PTA-sponsored school assemblies throughout the school year, helping foster connection and engagement for students, families, and staff. This role balances event logistics, volunteer coordination, and equity-focused planning to ensure all families can participate meaningfully in school activities.

Event Planning & Calendar Management

• Collaborate with the President/VP at the beginning of the school year to draft a PTA Event Calendar, with approval from the Principal/AP.

• Work with the Communication Team to post all event dates to the PTA website/socials, PTA Google Calendar, and notify Kathy/front office to add to the school comms.

• Plan events that build community during both school hours and after-school hours.

• Ensure every event is designed with access and equity in mind—consider costs, transportation, language access, and inclusivity.

Event Logistics & Volunteer Coordination

• Work with the Secretary to reserve necessary school building space (submit requests at least 3 weeks prior).

• Create SignUp Genius volunteer forms and recruit volunteers for each event.

• Schedule assemblies in collaboration with administration, as needed.

• Communicate regularly with the PTA Board and school staff to ensure alignment on event logistics.

Communications & Promotion

• Draft event communications for the PTA website, newsletter, social media, and physical collateral (flyers, posters, etc.).

• Distribute and post printed materials around the school as needed.

Transfer of Knowledge

• Document event details, learnings, and best practices after each event to support smooth transitions and improvement year-over-year.

• Ensure records are updated and accessible for future Events Chairs.

• Host a transition meeting in June with the incoming Events Board Member and Committee Members to transfer all best practices, resources, login credentials, and planning materials.

• Check the Events Folder in the PTA Google Drive in June to ensure all documents are organized, complete, and accessible for the next team.

General Responsibilities

• Establish a team of Fundraising Committee Members responsible for the following:

  • PTA Community Dine-Outs

  • Move-a-Thon

  • Auction

  • Passive Fundraising (BoxTops, Corporate Matching Opportunities, etc)

• Work with MAT Chair, Auction Chair and Treasurer(s) at appropriate times to setup and manage revenue platforms for each event (RallyUp, etc).

• Work with PTA Board to determine fundraising goals and objectives early in the school year to help craft events efforts and outcomes.

Transfer of Knowledge:

• Host a meeting with new Fundraising Chair in JUNE of current school year to transfer all information, procedures, login credentials and best practices to the new volunteer.

• Check Fundraising Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

PTA Meetings & Advocacy Engagement:

• Field and process all Washington State PTA (WSPTA) and Seattle Council PTSA (SCPTSA) meeting requests and event opportunities.

• Attend WSPTA and SCPTSA meetings as the Lafayette PTA representative or coordinate a proxy from the PTA Board if unable to attend.

• Bring legislative updates, advocacy initiatives, and policy discussions from WSPTA & SCPTSA to the PTA Board for discussion and input.

• Work with the President and Vice President in August/September to set a Lafayette PTA legislative attendance calendar for the school year.

Communication & Information Sharing:

• Monitor incoming emails from WSPTA and SCPTSA for important legislative and advocacy updates.

• Share key updates at Board Meetings and provide relevant content for family newsletters and PTA communications.

• Collaborate with the President, Vice President, and Communications team to ensure timely legislative information reaches the school community.

Transfer of Knowledge:

• Host a meeting with the incoming Legislative Chair in June to transfer all relevant information, procedures, and best practices.

• Check the Legislative Folder in the PTA Google Drive in June to ensure all documents are complete, comprehensive, and clearly organized for the next Board.

• Assist in updating WSPTA and SCPTSA contacts by registering the new Legislative Chair and removing outdated leadership contacts (President, VP, Treasurer, Secretary, etc.) as needed.

General Responsibilities

• Develop and execute a PTA Membership Drive in Fall of school year

Transfer of Knowledge:

Host a meeting with new Membership Chair in JUNE of current school year to transfer all information, procedures, login credentials and best practices to the new volunteer.

Check Membership folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

This dynamic duo helps build a strong, connected Lafayette community by supporting both our classroom room parents and our incredible school volunteers. If you enjoy organizing, connecting people, and helping others feel included, this is a great way to make a big impact!

Room Parent Coordination

• Recruit and coordinate Room Parents for all classrooms (outreach at summer events, Curriculum Night, etc.)

• Host Room Parent orientation and 2–3 informal meetups/socials per year to build engagement

• Gather and maintain Room Parent contact information and encourage PTA membership

• Serve as the liaison between PTA Board and Room Parents, sharing relevant PTA updates and meeting recaps

• Provide extra support to Kindergarten and first-time Room Parents

• Help guide equitable class gift-giving practices and use of excess funds (e.g., class supplies/crafts)

• Document and share best practices for Room Parents, including a transition process from year to year

Volunteer Coordination

• Build and maintain a list of interested school volunteers, skill sets, and availability

• Work with Assistant School Secretary (Selina Jackson) to support volunteer background checks and SPS process

• Collaborate with Event Chairs to recruit and organize volunteers for PTA events throughout the year

• Partner with Lafayette Interventionist (Alden Alvarado) to recruit and manage tutors, including tracking hours and submitting stipend requests

• Manage volunteer signups (SignUp Genius) for events and activities

• Recognize and celebrate volunteers throughout the year to encourage ongoing engagement

Additional Responsibilities

• Ensure clear communication and coordination between Room Parents, volunteers, teachers, administration, and PTA Board

• Document best practices and lessons learned to support smooth transitions each year

Transfer of Knowledge:

• Host a meeting with new Room Parent & Volunteer Coordinators in June of the current school year to transfer all information, procedures, login credentials, and best practices to the new volunteers

• Check Room Parent & Volunteer Coordinator Folders in PTA Google Drive in June to ensure everything is complete, comprehensive, and clearly organized so the new PTA can find and access all past information

• Partner with SpEd educators to understand how parents can best support

• Encourage engagement with SpEd student parents/caregivers

• Drive awareness about the various SpEd programs among all Lafayette students & families

• Presentation on SpEd for General PTA meeting in Oct

• Lead event for Disabilities Awareness month (October)

• 3 At Large positions available. Created to be a recruiting tactic, reserved for NEW (1st time PTA) parents looking to be part of the board but unsure of the process.